The records management policy and outreach program, under the office of the chief records officer for the u. Descriptive tools published or unpublished, manual or electronic, produced by the archives to records or archival. Aug 09, 2019 records management regulations, policy, and guidance. Records management policy 1721 procedure for individuals 2224 procedure for records coordinators 2531 identifying archival material 32 record program. A retention and disposal programme ensures that saqa maintains only those records it really needs for functional and historical purposes. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. They need to prove to regulators that they have been retaining records in compliance with their legal retention schedules. Records also provide evidence of the hospitals accountability for its actions and they form a key source of data for medical research, statistical reports and health information systems yeo, 1999. It forms the basis for formulating policy, managing resources and delivering services to the public. Historical overview of cocoa world prices and ghana production. Records management is important because it supports an organization to make decisions based on evidence. University of ghana records management and archives policies, december 209 6. Freedom of information and records management in ghana musah adams department of information studies university of ghana p. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on.
Iso 15489 records management, the first global standard for records management, was published in 2001. A training programme international records management. General editor michael roper has had a wide range of. Preamble sound records management is fundamental to good governance and effective and efficient administration. Vital records, according to an internal bank memo of 1999, are documents. The purpose of this paper is to survey and evaluate the management of public sector records in ghana with a view to making constructive recommendations to ensure efficiency in public administration. Article pdf available in records management journal 271. This is a big problems to institution of higher learning. Agencies can begin to manage their electronic records by incorporating electronic records into any general agency records management policies they may have in place. Senior records manager principal duties and responsibilities. It is prepared in accordance with the national laws, regulations and. Any records that are created or stored by digital means. The basic unit used in all discussions of records management and all records retention and disposition schedules is the record series. The respondents said some of the manual control systems they put in place.
Web content management policy cc12320 dated 250920 4. Challenges of records management in higher education in. To simplify audit preparation, organizations can use ecm to. Experience has shown that owing to inefficiency in the practice of records management, higher institutions find it very difficult to make decisions as and at when appropriate. They enable the wbg to hold itself accountable to its own policies, as well as to commitments made to clients, stakeholders, and partners. Every laboratory employee has responsibilities for laboratory records. The case of cocoa in ghana marcella vigneri shashi kolavalli food and agriculture organization of the united nations rome, 2018. University of ghana records management and archives policies, december 203 electronic records.
Records may be stored in the docushare document management sys. Feb 05, 2014 the healthcare system in ghana is similar to those in other developing countries and access to health services for remote communities is extremely limited. Guide 3 records management policy this guidance has been produced in support of the good practice recommendations in the code of practice on records management issued by the lord chancellor under section 46 of the freedom of information act 2000. The school should also designate a recordsretention coordinator within each of its departments or units. The human resources and administrative policies and procedures apply to the. The respondents comprise 4, 211, 100 and 55 from the eastern, ashanti, northern and upper west regions in ghana, respectively. An exploratory study article pdf available in international journal of development research 6. All employees of the university are required to comply with them. Review and appraisal of applicable theories and examination of selected empirical findings article pdf available february 2018 with,180 reads how we. University of ghana records management and archives. In july, 2010, the government of ghana launched the national e health strategy. Records are primary sources of documents accumulated over the course of an organizations lifetime and show the activities of that organization.
Archives house records selected by the organization for permanent or longterm preservation on grounds of their enduring historical, vital or evidentiary value. Challenges of record management in two health institutions in. Records management practices in postapartheid south africa 129. To suggest how records management practices can be enhanced by use of best practices. I thank the staff of the ghana football association gfa, the parent body of the. Descriptive tools published or unpublished, manual. Bank group policy on records management and archives. The school should also designate a records retention coordinator within each of its departments or units. Constitution of the republic of south africa national archives and records service of south africa act act no. Public sector management covers such aspects of management as productivity management, and management of human, financial and. Mar 20, 2017 this paper aims to explore the link between corporate governance and records management in hospitals in ghana. This records management policy details the attorney generals offices approach to effective records management.
Managing university records and documents in the world of. Corporate governance and records management in private and. University archives collections university archives guidelines. The top 3 records management challenges and how to solve. Serves as the senior records manager rm responsible for leading, planning and managing the departmentagency records management program for both core mission and administrative records, regardless of medium or format.
Bank group policy on records management and archives african. Records management for storage, contact the records manager. Ghana as part of its foreign policy agenda is required by the constitution to. Records management according to nho healthcare records management steering committee 2007.
The adequacy of resources for managing records semantic scholar. University of ghana records management and archives policies. Public records and archives administration department, ghana. Records management records management is a process of ensuring the proper creation, maintenance, use and disposal of records throughout their life cycle to achieve efficient, transparent and accountable governance disposal the action of either destroyingdeleting a record or transferring it into archival custody. A training programme international records management trust. Throughout the records management cycle, organizations are constantly subject to audits.
The role of records management in the implementation of public service reform programme in tanzania paper presented at the xxi biannual east and southern africa regional branch of the international council on archives esarbica general conference on access to. Records management regulations, policy, and guidance. Policy statements guidelines a number of policy statementsguidelines have been developed. To establish challenges facing the ministry of health in its records management practices.
Records management is defined as a field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including process for capturing and maintaining evidence of and information about business activities and. The corporate governance manual for governing boards of the ghana public. Office of the historian, foreign service institute united states department of state. Records management is a line function at jefferson lab, and the office of records management assists line management in meeting its records management responsibilities. Records are critical to the delivery of world bank group wbg programs and services. Public records and archives administration department, ghana author. Monitor system events, such as login and logout, document creation and. Simple random sampling was used to select a sample size of 30 respondents. Management of records policy english the world bank. Evaluation of records management practices at the ministry. Challenges of record management in two health institutions in lagos state, nigeria 2 international journal of research in humanities and social studies v2 i12 december 2015 need to control how records are produced.
The national archives and records service mandate national and records service act national archives and records service of sa records management division national archives repository client offices 1. The top 3 records management challenges and how to solve them. The case of university for development studies received 15 december, 2016 revised 6 february, 2017 accepted 10 february, 2017 published 23 march, 2017 seniwoliba, a. Absence of welldefined record management practice or policy. Although this research reveals that the overall recordkeeping in the selected countries has. A document is a piece of information usually in written form that ofgem has produced or received. Records management requirements in terms of the national. The commonwealth key principles of public sector reform were recommended and endorsed by the commonwealth working group on public administration cwgpa, which met on 2728 november 2014 in london. To examine whether records management practices at the abia state ministry of health conform to records management standards. This paper aims to explore the link between corporate governance and records management in hospitals in ghana.
The records management policy is informed by the following legislations. A number of policy statementsguidelines have been developed. General editor michael roper has had a wide range of experience in the management of records and archives. University of ghana hr and administrative policies and procedures 3 university of ghana policy manual title human resources and administrative policies and.
Evaluation of records management practices at the ministry of. The healthcare system in ghana is similar to those in other developing countries and access to health services for remote communities is extremely limited. Freedom of information and records management in ghana. Records management policy 1 records management policy 1 preamble as a preeminent university in africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the university espouses, the northwest university has adopted its first records management policy on 22 november 20. The human resources and administrative policies and procedures apply to the university of ghana and all its departments, directorates and units. University archivist, records management applies to. Documents, records and record lifecycles, record organisation 5. The second drop in world cocoa prices of 1965 triggered a major downturn in the cocoa sector stryker, 1990. Analysis of records management and organizational performance. Challenges of record management in two health institutions. The cwgpa was a direct outcome of the fifth commonwealth ministers for public service.
Records office registry, basic records management and. The purpose of records management in an organization, the records life cycle in an organization and electronic records management were thoroughly explored. Pdf corporate governance and records management in private. Electronic records and records management practices. Records office registry, basic records management and essen. A procedures manual for records disposition is a reference, training and. This policy shall apply to records in all formats including electronic records. A record series is a group of records or documents. University archives collections university archives. The records analysis section provides you, our client, the following support. Commodity markets, economic growth and development. Performance management pm shall be a management tool for meeting organisational goals performance management is an integral part of the institutions business process. Records disposition programme, praad, public agencies, ghana, retention controls. Document and records management policy policyguidance 3 of 10 5.
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